To create a personal group

1. In the GroupWise® WebAccess main window, click Address Book.
   
   By default, the Address Book opens to the GroupWise address books. If your GroupWise system administrator has enabled LDAP, you can click LDAP Address Book to search LDAP address books for entries you want to add to the personal group.

2. In the Address Books list, select the address book that contains the entries you want to add to the group.
   
   For GroupWise, you can choose from the GroupWise address book, the Frequent Contacts address book, or a personal address book. For LDAP, you can choose from any LDAP address books your GroupWise system administrator has defined.

3. Select the number of entries you want displayed at one time. The default displays 25 entries.

4. To list the first entries (25 by default) in the selected address book, leave the search conditions boxes empty.
   
   or
   
   To search for a specific entry, use the search conditions boxes to define the Address Book fields and information you want to search.
   
   GroupWise WebAccess supports the * (asterisk) and ? (question mark) wildcards. When searching a field, you can use * to represent multiple characters and ? to represent one character. If you define a "Last Name contains s?n" condition, the search returns all entries whose last names contain S and N separated by one character (Sanders, Johannson, Larsen, and so forth).
   
   The HTML Address Book and LDAP Address Book allow you to enter two search conditions. The Java Address Book, however, allows you to enter more than two conditions. To do so, click the Advanced Search button.

5. Click Search Address Book (or Search) to display a list of entries that match your search conditions.

6. Select the entry you want to add to the group, then click To, CC, or BC to indicate the recipient type.
   
   If you are using the HTML Address Book or LDAP Address Book, you can add multiple recipients at one time by selecting the check boxes in front of the recipients' entries. In the Java Address Book, you must add each recipient individually.

7. After you've selected the entries you want to add to the group, click Save Group to display the Save Group form.

8. In the Personal Address Book list, select the personal address book where you want to save the group.

9. (Optional) Enter a name and description  for the group, then click Save.
   
   The group is added to the personal address book. When addressing items, you can type the group name in the To, CC, or BC box, or you can use the Address Book to include it. The item is sent to each member of the group.

 Related Topics

About Groups and Resources

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