To create a rule

1. In the GroupWise® WebAccess main window, click Options.

2. Click Rules.

3. Select the type of rule you want to create:

   • Delete: Moves an item to the Trash. You can apply the rule to all new items or only new items that meet the criteria you establish.

   • Forward: Forwards an item to the recipients you specify. You can apply the rule to all new items or only new items that meet the criteria you establish.

   • Move to Folder: Moves an item to the folder you specify. You can apply the rule to all new items or only new items that meet the criteria you establish.

   • Reply: Generates a reply to an item. The reply can go only to the sender of the item (Reply to Sender) or to all recipients of the item (Reply All). You can apply the rule to all new items or only new items that meet the criteria you establish.

   • Vacation: Generates a reply to all new items you receive. The reply goes only to the sender of the item (Reply to Sender), not to all recipients of the item (Reply All).

4. Click Create to display the Create Rule form.

5. Type the name you want to use for the rule. Names can include any characters, including spaces.

6. (Optional) Define an optional condition to limit the items that are affected by the rule. If you do not define an optional condition, the rule is applied to all new items you receive.
   
   You cannot define an optional condition for the Vacation rule. The Vacation rule is applied to all items.

7. Define the actions that you want performed when the rule is applied.
   
   The actions vary depending on the type of rule you are creating. For example, when creating a rule to reply to items, you select whether you want to reply to the sender only or the sender and all recipients. When moving an item to a folder, you select the destination folder.

8. Click Save to save the rule to the Rules list.

9. By default, the rule is automatically activated. If you don't want the rule active at this time, deselect the rule's Activate box, then click Save.
   
   or
   
   To keep the rule active, click Close.

When you create a rule, GroupWise WebAccess stores it in your GroupWise Mailbox at your post office. Whether you log in to your Mailbox through GroupWise WebAccess or another version of the GroupWise client, you always have the same rules.

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